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ORGANIZING A CREATIVE ARTS CAMP

This is an idea for an outreach program
where kids can come to not only learn about God’s Word,
but also learn how to sing, dance and act
while having fun putting together a program
for the parents and other family members to see.


1.  
CHOOSE A WEEK TO SCHEDULE THE CAMP
- I suggest Sunday to Friday,
- every evening from 5:40 to 8:00 pm

2.  
SECURE YOUR LOCATION FOR THE ENTIRE WEEK
- a theater with seating
- a gym or very large room for dancing
- and 2 big rooms for music

3.  
MAKE SURE YOU HAVE ENOUGH INSTRUCTORS
- director for the acting and to be over the entire show
- assistant acting director
- dance director
- at least one assistant dance director
- 2 music directors who can choreograph
- 2 pianists
- choose your script (
click here for script ideas)
- find
and/or buy the music needed early, (as well as
. get any necessary rights if required)
.
 so pianists can practice and prepare
- figure out 4 very short devotionals
. which go with the theme of the script.

4.  
FIND OUT HOW MANY VOLUNTEERS YOU WILL HAVE
- this will determine how many kids you allow to enroll
- legally, it is best to have 2 leaders per group
- run a proper police-check on all your leaders
. and directors so you are protected legally
- ideally have about 8 to 10 kids per team
- therefore, if you have 14 volunteers for leaders,
. you can have 7 teams of kids with 10 kids in each,
. allowing 70 kids to enroll
- print off scripts, and lists of the groups and teams

5.  
FOR ENROLLMENT, GET INFORMATION
- kid’s name and parent’s name
- emergency contact information
- health and allergy information
- T-shirt size if you’re providing T-shirts for them
. (this expense can be worked into the enrollment fee,
.  which can be a good idea, since it not only
.  helps to pay for some of the overhead, but
.  encourages extra discipline to take this seriously)
- let them know when and how to drop off and pick up kids
- if someone else has permission to pick up their kids,
. they need to give a signed consent with the name
- let them know to send a snack along with their child

6.  
AT FINAL KID-COUNT, FINALIZE SCRIPT
- put kids into age groups, making sure each team
. has both girls and boys in them
- In order to give each kid a chance
. to have a special part in the program
. (whether it be singing, dancing or acting),
. go through the script and either combine
. or divide up lines/parts to allow for this,
. especially considering which team/group they are in,
. as I have written these scripts to accommodate
. groups to stick together throughout program.
- also divide up teams to make 3 main groups
. which will rotate together in the schedule
- choose little script portions and song portions
. that will be used for the auditions,
. (these will be different considering the ages).

7.  
ESTABLISH (SUGGESTED) SCHEDULE

FOR THE ENTIRE WEEK
5:40  parents sign in and drop off kids,
.     who immediately go to their group leaders.
.     Have placards for leader to hold so that
.     kids can always recognize and find their group.
.     Kids should always be with their group.
.     You could have name stickers
.     which have the group name/number on it.
-     Each kid gets their packet which contains
.     a script, instructions for the parents, etc.
.     They should always have this with them.

SUNDAY EVENING
6:15  meet in the theater for introduction,
.     sing through some of the songs, and pray.
6:30  Except for youngest team/s or group,
.     (depending on how many kids are in the group)...
.     all the rest of the kids go to gym
.     to start working on the finale dance number.
MEANWHILE:
-     AUDITIONS are held in the theater
-     let kids know that this is part of theater,
.       and encourage each kid just to try their best.
-     START with the youngest kids.
.     A good way to quickly sort through this, is:
.     Each “JUDGE” should have a printed list
.       of all kids from each group.
-     Have kids stand in the same order as on the list.
-     ONE AT A TIME: have a kid say their name,
.       then read the chosen script portion, and
.       sing a few lines from the chosen song portion.
-     “Judges” quickly make marks beside their names...
.     ie. “A” or “AA” if they did well or very well
.       with the acting, “S” or “SS” for the singing.
.     After every kid has auditioned,
.       have them go to the gym and join in the dancing.
-     Director asks who the strongest singers are FIRST
.       and puts those kids in the places for solos/duets
.       (typically start each song with the strongest)
-     “Judges” ex-out those names as they are used.
-     Director then asks about the strongest actors
.       and puts those in the places of the acting roles.
.     If there are more kids than solos and roles,
.       have them highlighted somewhere in the script
.       where GROUPS are doing things.
-     As soon as all parts are filled in,
.       call for the next group.
7:00  Have a 15 minute snack break and devotional.
7:15  Continue with auditions and dance practice.
7:45  give copies of the audition results (by teams)
.     to each team leader, who will tell their kids
.     who got which solo or acting part,
.     and let them know to start memorizing.
8:00  Parents sign out and pick up kids


(It is important for leaders to be encouraging
and helping their kids throughout.  As well as helping
with each segment, whether dancing, singing or acting.  
Learn the songs and movements so that you can mirror
everything at the front.  Especially if a leader is male,
the boys will see that this is all very cool, and will
have fun in joining in without being self-conscious.)

MONDAY, TUESDAY AND WEDNESDAY EVENING
5:40  parents sign in and drop off kids
6:00  opening in theater with prayer, etc.
6:15  GROUP 1 goes to theater for acting
.     GROUP 2 goes to gym for dancing
.     GROUP 3 goes to classroom/s for singing
6:45  GROUP 1 goes to classroom/s for singing
.     GROUP 2 goes to the theater for acting
.     GROUP 3 goes to gym for dancing
7:15  snack and devotions (assign areas)
7:30  GROUP 1 goes to gym for dancing
.     GROUP 2 goes to classroom/s for singing
.     GROUP 3 goes to theater for acting
8:00  Parents sign out and pick up kids


THURSDAY EVENING
5:40  parents sign in kids
6:00  opening in theater with prayer, etc.
6:15  Dress Rehearsal – putting it all together,
.     and hopefully it’s possible to have 2 run-throughs
8:00  parents sign out and pick up kids


FRIDAY EVENING
5:40  parents sign in and drop off kids
6:00  opening in theater with prayer, etc.
6:15  quick final dress rehearsal
7:00  doors open for parents to be seated
7:15  PERFORMANCE begins
8:00  parents sign out and pick up kids
.     then Cookies and Fellowship (optional)
Church-Skits